Administration & Office Support jobs in Melbourne VIC
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Posted 19d ago
Facilities Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Deliver exceptional facilities management services for Commonwealth-owned properties.
- Develop and nurture strong working relationships with key client staff and tenant representatives.
- Manage financial operations and ensure compliance with statutory regulations.
Posted 26d ago
Country Workplace Operations Manager
Arcadis
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Deliver best-in-class user experience for workplace operations.
- Manage internal teams and outsourced suppliers for service delivery.
- Ensure compliance with workplace standards and budget management.
+60d ago
Corporate Receptionist
LGT WEALTH MANAGEMENT LIMITED
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Act as the first point of contact for clients and visitors, delivering a warm and professional welcome.
- Manage incoming calls and enquiries efficiently while coordinating meeting rooms and client appointments.
- Support the Executive Leadership Team with administrative tasks and assist in coordinating client events.
Posted 12d ago
Corporate Services & Workplace Operations Coordinator
Public Sector People
Melbourne VIC•Full time
~$90k - $100k(Estimated)
KEY POINTS WE FOUND
- Coordinate office operations to ensure efficiency and functionality.
- Manage supplier relationships and oversee service delivery.
- Support procurement processes and maintain workplace compliance.
Posted 12d ago
Administrative Assistant, Amazon Logistics, Southern Region
Amazon
Ravenhall VIC 3023•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support operations across the Southern AMZL region as a Regional Administrative Assistant.
- Coordinate regional activities and manage administrative communications between sites.
- Maintain a comprehensive regional engagement calendar and track site engagement metrics.
Posted 13d ago
RACS Administration Team Leader
St Vincent's Hospital Melbourne
Melbourne CBD VIC•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Lead and coordinate the RACS administration team.
- Deliver high-quality resident and customer service.
- Oversee resident administration processes and manage communications.
Posted 11d ago
Housekeeping Office Coordinator
Marriott
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Coordinate daily administrative functions for the Housekeeping department.
- Maintain accurate records and assist with operational reporting.
- Support the Housekeeping leadership team with scheduling and communication.
Posted 12d ago
Medical Receptionist (Level 2.1) - Icon Cancer Centre, Richmond
Icon Cancer Centre Australia
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Join a high-performing administration team supporting specialists and patients.
- Coordinate patient appointments and manage treatment-related administration.
- Deliver exceptional care and support throughout the cancer treatment journey.
Posted 32d ago
Project Administrator
Symal
Avalon VIC 3212•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support project team with day-to-day administration tasks.
- Coordinate project documentation, purchase orders, and invoices.
- Assist with month-end reporting and subcontract claims.
Posted 18d ago
Workforce Scheduler
Scope NSW
Hawthorn VIC 3122•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Coordinate staff rosters and fill vacant shifts.
- Work closely with operational teams to ensure service continuity.
- Engage with stakeholders to manage operational staffing effectively.
Posted 18d ago
Bid Writer and Submission Lead
BildGroup
Campbellfield VIC 3061•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Lead submissions from initial review to final lodgement.
- Develop persuasive, client-focused written content.
- Coordinate contributors across various teams and manage deadlines.
Posted 13d ago
Facilities Maintenance Coordinator
CSL Behring
Broadmeadows VIC 3047•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support facility maintenance and operational services across the Broadmeadows site.
- Coordinate contractors and service providers for maintenance activities.
- Ensure compliance with quality and regulatory requirements.
Posted 27d ago
Aboriginal Liaison Officer
Dental Health Services Victoria
Melbourne VIC 3004•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Part-time role supporting Aboriginal and Torres Strait Islander patients at RDHM.
- Advocating for patient safety and improving patient care.
- Flexible working hours with generous leave and salary packaging benefits.
Posted 12d ago
Receptionist
St Vincent's Care Services
Kew VIC 3101•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- Provide a welcoming and professional reception experience for residents and visitors.
- Handle administrative tasks and manage communication effectively.
- Assist with meeting room bookings and maintain a tidy reception area.
Posted 27d ago
Personal Assistant
Johnson Recruitment
Melbourne VIC 3004•Full time
~$85k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support to the CEO
- Assist with governance and board support
- Facilitate a hybrid work environment for better work-life balance
Posted 26d ago
Key Account Coordinator
Talent Acquisition Group
Truganina VIC 3029•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the Key Account Manager by coordinating vehicle relocation requests across Australia.
- Prepare quotes and arrange bookings through transport management systems.
- Maintain accurate records and ensure processes and systems are kept up to date.
Posted 12d ago
People & Culture Specialist | Financial Services
FourQuarters Recruitment
Melbourne VIC 3004•Casual/Holiday
~$70k - $90k pro rata(Estimated)
KEY POINTS WE FOUND
- Provide day-to-day HR advice and support to managers and employees.
- Assist with employee relations matters, performance management, and workplace investigations.
- Support recruitment, onboarding, and offboarding processes.
Posted 49d ago
Bid & Office Coordinator
Vinci
North Melbourne VIC 3051•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Coordinate the end-to-end bid and tender process.
- Provide general office coordination support and maintain documentation.
- Support internal reporting and ensure compliance with branding standards.
Posted 27d ago
Lifestyle Assistant Manager - Ingenia's Lara Lifestyle
Ingenia Communities
Lara VIC 3212•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the Community Manager in day-to-day operations.
- Deliver exceptional service to residents and guests.
- Coordinate events and social activities to build community engagement.
Posted 5d ago
Patient Food Service
Cabrini Health
Melbourne VIC 3004•Part time
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Assist patients with menu ordering and food preparation.
- Provide service to patient rooms and maintain cleanliness of kitchen and equipment.
- Work collaboratively with hospital team members to enhance patient experience.