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Administration & Office Support jobs

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Purchasing Specialist

Dandenong South VIC 3175•Full time

~$80k - $100k(Estimated)

KEY POINTS WE FOUND

Manage purchasing of spare parts and finished machines from Europe into Australia.
Coordinate with suppliers, 3PLs, and freight forwarders to ensure timely deliveries.
Maintain accurate tracking of goods and manage high volumes of invoices.

Sales Support Administrator

Mulgrave VIC 3170•Full time

~$73k(Estimated)

KEY POINTS WE FOUND

Process high volumes of digital orders accurately and efficiently.
Investigate pricing discrepancies and process necessary adjustments.
Respond to customer and stakeholder enquiries regarding orders and issues.

Business Services/Mailroom Coordinator

Sydney CBD NSW•Full time

~$70k - $90k(Estimated)

KEY POINTS WE FOUND

Newly created role with career progression opportunities
Act as 2IC for office services/mailroom operations
Manage document production, mail, and internal requests

Executive Assistant

Sydney CBD NSW•Full time

~$115k(Estimated)

KEY POINTS WE FOUND

Provide high-level EA support to a Senior Partner within a specialist Employment Law firm.
Manage a busy diary, meetings, travel and day-to-day administration.
Liaise confidently with clients, lawyers and other stakeholders.

Administration Coordinator

Tomago NSW 2322•Full time

~$60k - $80k(Estimated)

KEY POINTS WE FOUND

Provide administrative and coordination support to Engineering and Project Management teams.
Manage project documentation, engineering drawings, and approvals.
Liaise with suppliers and support project handover and close-out documentation.

OSHC Administrator

Stafford QLD 4053•Full time

~$61k - $67k(Estimated)

KEY POINTS WE FOUND

Provide high-quality administrative and customer support across various functions.
Maintain employee records, compliance documentation, and databases.
Support the OSHC leadership team and assist with compliance and audits.

Receptionist

Perth WA 6000•Full time

~$60k - $70k(Estimated)

KEY POINTS WE FOUND

Welcoming and assisting visitors with a positive attitude.
Managing incoming calls, correspondence, and emails.
Coordinating office processes and maintaining office areas.

Administrative Supervisor

Pooraka SA 5095•Full time

~$80k - $100k(Estimated)

KEY POINTS WE FOUND

Provide administrative support and manage office coordination tasks.
Handle data processing and maintain departmental policies and procedures.
Supervise a team and ensure compliance with safety and operational standards.

Service Administrator

Perth WA 6000•Full time

~$60k - $80k(Estimated)

KEY POINTS WE FOUND

Serve as the first point of contact with customers to promote quality service.
Create work orders, raise purchase orders, and process invoices.
Assist at Service Reception and answer branch calls.

Client Services Officer

Mascot NSW 2020•Full time

FIFO Site Administrator | 8:6 Roster

Perth WA•Full time

~$70k - $90k(Estimated)

KEY POINTS WE FOUND

Manage daily site office operations including records and correspondence.
Provide administrative support to management and coordinate site access.
Assist with recruitment, onboarding, and payroll processes.

HSEQ Administrator

Loganlea QLD 4131•Full time

~$60k - $80k(Estimated)

KEY POINTS WE FOUND

Coordinate and maintain HSE reporting systems ensuring accurate safety data.
Prepare and manage compliance documentation to meet requirements.
Administer contractor compliance and support incident management processes.

Operations Support Officer

Adelaide SA•Full time

~$70k - $90k(Estimated)

KEY POINTS WE FOUND

Collaborate with the Head of Operations to ensure efficient operations.
Support budget management and resource planning activities.
Contribute to continuous improvement initiatives across the business.

Customer Service and Team Administration Officer

Community Housing Ltd

Prahran VIC 3181•Full time

~$60k - $80k(Estimated)

KEY POINTS WE FOUND

Provide front desk service and general office support.
Manage customer enquiries and maintain contractor information.
Process invoices and contribute to team projects.

Administration Secretary - St Mary's Catholic Primary School

Catholic Education Rockhampton

Rockhampton QLD•Part time

~$68k - $70k(Estimated)

KEY POINTS WE FOUND

Provide exceptional customer service to families and support the school community.
Maintain efficient administration systems and provide secretarial support.
Demonstrate a commitment to the ethos of Catholic education.

Reception Team Leader

Melbourne CBD VIC•Full time

~$61k(Estimated)

KEY POINTS WE FOUND

Provide a warm, professional, friendly, and welcoming style of service to customers and clients.
Manage emails, intranet, and phone inquiries in a timely manner.
Book meeting rooms and in-room catering while providing accurate information.

Business Services Coordinator

Melbourne CBD VIC•Full time

~$70k(Estimated)

KEY POINTS WE FOUND

Coordinate workplace services including meeting rooms, events, catering, and visitor management.
Act as a key point of contact for clients, fostering strong relationships and delivering exceptional customer service.
Manage day-to-day facilities requests, liaising with contractors and service providers to ensure prompt resolution.

Manager - Key Accounts

Perth WA 6000•Full time

~$90k - $120k(Estimated)

KEY POINTS WE FOUND

Manage large-scale accommodation facilities for remote workers.
Build and maintain strategic client relationships and drive client satisfaction.
Lead financial management and ensure compliance with safety standards.

Medical Secretary

Sydney NSW 2000•Full time

~$60k - $80k(Estimated)

KEY POINTS WE FOUND

Join a specialist clinical team supporting Prostate and Urology services.
Coordinate consultations, procedures, and treatment pathways for patients.
Provide exceptional patient care and maintain strong relationships with clinicians and referrers.

Administrator - Site |Lavarack Barracks | PT

Townsville QLD•Part time

~$55k(Estimated)

KEY POINTS WE FOUND

Support the Australian Defence Force through administrative tasks.
Manage invoicing, receipting, and goods receiving accurately.
Maintain data in scheduling and tracking systems.