Office Coordinator

CBD 6 months - start mid September

Your new company
Join a global organisation as the go-to person for keeping a busy Melbourne office running smoothly. This is a varied, hands-on role where no two days are the same, combining office coordination and administration.
Your new role
As the Office Coordinator, you will be the go-to person responsible for ensuring the smooth day-to-day operation of a busy corporate office. Working closely with employees, visitors and external service providers, you'll play a key role in creating a professional, organised and welcoming workplace environment. Responsibilities will include coordinating meeting rooms and events, managing office supplies and workplace services, assisting with onboarding activities, liaising with suppliers and building management, supporting travel arrangements and handling a variety of administrative requests. This is a highly visible position that requires a proactive approach, strong organisational skills and the ability to juggle multiple priorities in a fast-paced environment. Hours ar 84 and the initial engagement is 6 months with a chance to extend.
What you'll need to succeed
To be successful in this role, you will have previous experience as an Office Coordinator, Workplace Coordinator, Team Assistant, Corporate Reception or similar position within a professional environment. You'll be confident managing competing priorities, building relationships with a wide range of stakeholders and providing exceptional customer service. Strong communication skills, a high level of initiative and solid Microsoft Office skills are essential. Experience using Teams and Zoom, along with a hands-on approach and willingness to get involved wherever needed, will see you thrive in this position.
What you'll get in return
You'll join a well-established global organisation in a varied and fast-paced role where you can take ownership and make a genuine impact. Based in a modern Melbourne CBD office, you'll work closely with local leadership while supporting a collaborative and engaging workplace culture. This is an excellent opportunity for an experienced office professional seeking a diverse role with autonomy, responsibility and the potential for extension beyond the initial contract period.
What you need to do now
If you're interested in this role, click 'apply now' or email louise.oreilly@hays.com.au for specific queries not covered in the advert.

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