Office Manager

Target Business Services

Location: 95–99 Miller Street, Epping, VIC 3076

Salary: $85,000 plus 12% superannuation

Position: Full time, Permanent

Our client, All Food Distributors Pty Ltd, is an established food distribution business servicing customers across the food service and hospitality sectors. The company is committed to providing reliable distribution services and maintaining efficient operations, strong customer relationships and high standards of service.

All Food Distributors Pty Ltd is seeking an experienced and highly organised Office Manager to oversee the day-to-day administrative and office operations of its business.

This role is responsible for ensuring the efficient coordination of office administration, customer and supplier communications, records management and internal support functions within a fast-paced food distribution environment. The successful candidate will work closely with management, warehouse and distribution teams to support efficient business processes, maintain high service standards and contribute to the continued growth and performance of the business.

Minimum Requirements:

-AQF Associate Degree, Advanced Diploma or Diploma (ANZSCO Skill Level 2). At least three years of relevant experience may substitute for the formal qualification.

-Minimum one year of relevant experience in office management, administration or operations support.

What you will be responsible for:

-Lead and oversee the daily office operations of the food distribution business, including correspondence, records management, document control and general administrative functions.

-Provide administrative support to senior management, warehouse and distribution teams to ensure the efficient operation of the business.

-Coordinate schedules, meetings, customer orders, deliveries, supplier communications and other internal operational activities.

-Manage office systems, administrative procedures and workflow processes to improve efficiency and support continuous business improvement.

-Assist with budgeting, invoice processing, cost tracking and the preparation of operational and administrative reports for management review.

-Maintain accurate customer, supplier, business and compliance records in accordance with company policies and relevant industry requirements.

-Coordinate and maintain supplier, contractor and service provider documentation, including relevant licences, insurance certificates and compliance records.

-Support human resource administration functions, including staff onboarding, employee records management, leave coordination and general workforce administration.

-Liaise with customers, suppliers, transport providers and internal stakeholders to ensure timely communication and high levels of customer service.

-Support the coordination of administrative activities relating to inventory, warehouse operations, order processing and distribution.

-Ensure the office environment remains professional, organised and efficient to support the smooth operation of the company's food distribution activities.

-Build and maintain positive working relationships with customers, suppliers, contractors and internal stakeholders.

Skills, Experience and Attributes:

-Strong organisational, time management and multitasking skills.

-Excellent written and verbal communication skills.

-High attention to detail and the ability to prepare accurate reports and maintain reliable records.

-Ability to work independently, solve problems and meet deadlines in a fast-paced environment.

-Strong administrative and office management skills.

-Previous experience in food distribution, wholesale, logistics, warehousing, FMCG or a related industry will be highly regarded.

Please note that only short-listed candidates will be contacted and your application will be treated as strictly confidential.

To apply for this position, email your resume to recruitment@targetbusiness.com.au.