Project Administrator

Surf Life Saving Australia Limited (SLSA) is seeking an experienced and highly organised Project Administrator to support the planning, administration, coordination and delivery of organisational projects, programs, corporate functions and major events.

The successful candidate will work closely with internal teams, external stakeholders, suppliers and contractors to ensure projects are delivered efficiently, within budget and in accordance with organisational requirements.

Key Responsibilities

• Plan, coordinate and administer organisational projects, programs, corporate functions and major events, including project schedules, requirements and delivery plans.
• Liaise with internal departments, external stakeholders, participants, suppliers and service providers to coordinate project requirements and resources.
• Prepare and maintain project documentation, schedules, participant information, registration records, supplier information and other administrative records.
• Coordinate project logistics and resources, including facilities, equipment, audiovisual requirements, signage, catering, accommodation and transport.
• Coordinate participant registration and attendance processes and maintain accurate records.
• Obtain quotations and liaise and negotiate with suppliers and service providers regarding project requirements and service arrangements.
• Monitor project expenditure and supplier costs against approved budgets and assist with financial administration and cost control.
• Coordinate and oversee external contractors and service providers, monitor delivery against agreed requirements and report any variations or issues.
• Monitor project progress, identify and assist in resolving operational issues, and ensure agreed objectives and timelines are achieved.
• Provide administrative and operational support for the planning and delivery of national sporting programs and events.
• Assist with post-project reviews, reporting and evaluation.
• Provide regular updates to management regarding project progress, stakeholder requirements, operational matters and project outcomes.

Qualifications & Experience

Applicants must have:

• Bachelor's degree or higher qualification; and
• A minimum of 2 years of relevant professional experience in project administration, project coordination, program administration, event/project delivery or a closely related field.
• Strong organisational, administrative and stakeholder management skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple priorities, deadlines and stakeholders.
• Experience coordinating suppliers, contractors, budgets and project logistics.

Eligibility

• Please note that only applicants with the eligibility to work in Australia will be considered for this role. To be successful, you must hold Australian Working Rights or Australian Citizenship.
• Surf Life Saving is an equal opportunity employer, dedicated to creating a fair and inclusive workplace. SLSA values diversity and encourages all qualified individuals to apply for any of our recruitment opportunities.
• SLSA ensures a commitment to safeguarding children and young people.
• All candidates will be required to undertake a Working With Children Check before commencing employment with SLSA.
• SLSA provides workplace adjustments for people with a disability.
• SLSA reserves the right not to proceed with any appointment.
• SLSA reserves the right to interview candidates or fill the position prior to the closing date if a suitable applicant is found.
• Please note that individual feedback will only be provided to applicants who are interviewed as part of the recruitment process.

How to Apply

Interested applicants are invited to submit their CV/resume outlining their qualifications and relevant experience to:

Human Resources

Surf Life Saving Australia Limited

Email: **************************