Executive Assistant

Executive Assistants & Senior Administrators | Multiple Contracts

We are currently seeking experienced Executive Assistants, Management Coordinators and Senior Administration professionals for several contract opportunities across Darwin and surrounding areas.These positions will provide high-level administrative and executive support within busy, professional environments and would suit individuals who are confident in supporting senior leaders, managing competing priorities and working with a high degree of discretion. With opportunities ranging from short-term assignments through to 6-month contracts, with potential extensions, this is a great opportunity for experienced professionals looking for their next contract in Darwin.
Your new role

• Providing high-level executive and administrative support to senior leaders and management teams
• Managing complex diaries, appointments and competing priorities
• Coordinating meetings, preparing agendas and taking minutes
• Preparing correspondence, reports, presentations and briefing documents
• Coordinating travel, accommodation and itineraries
• Monitoring emails and responding to enquiries as appropriate
• Preparing and maintaining confidential documentation and records
• Liaising with internal and external stakeholders at all levels
• Coordinating events, meetings and team activities
• Supporting reporting, project administration and general business operations
• Maintaining accurate records, filing systems and databases
• Assisting with procurement, invoices and other administrative processes
• Providing additional support to the wider team during busy periods

What you'll need to succeed

• Previous experience as an Executive Assistant, Personal Assistant, Management Coordinator, Senior Administrator or similar
• Strong diary and meeting management skills
• Excellent written and verbal communication
• Confidence dealing with senior executives and stakeholders
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Excellent organisation and time-management skills
• The ability to manage multiple priorities and changing deadlines
• Strong attention to detail
• A professional and proactive approach
• The ability to handle confidential and sensitive information appropriately

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email your most recent CV to Tamara.Monzon-Yates@hays.com.au
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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