Executive Assistant

• Busy, fast-paced role with real ownership
• Ideal step up for an EA supporting a GM or Director
• Run the week, not just the diary

This role is a 12 month FTC

One of Australia’s best-known retailers is looking for an Executive Assistant to support an Executive General Manager. This is more than diary management. You’ll run the rhythm of a senior leader’s week. You’ll keep them prepared, focused and one step ahead in a fast-paced, product-led business.

You’ll join an established EA network and get the autonomy to own your executive’s world.

What you’ll do

• Manage a complex calendar, including meetings, store visits, travel and focus time
• Triage the inbox, draft correspondence and act as first point of contact
• Prepare briefs, agendas and pre-reads, then capture actions and follow them through
• Coordinate Board papers, executive updates, Town Halls and trading reviews
• Track key business milestones and flag risks before deadlines are missed
• Organise leadership meetings, offsites, team events and onboarding for senior hires
• Process expenses, purchase orders and invoices

What you’ll bring

• Experience supporting a GM, Director or senior executive in a fast-paced environment
• Sharp organisation skills and the judgement to manage competing priorities
• Confidence working with senior leaders, and a calm head under pressure
• Strong PowerPoint, Word and document presentation skills
• Discretion with confidential information
• A proactive style. You anticipate what’s needed before you’re asked
• Openness to using technology and AI tools to work smarter
• Retail or consumer goods experience is a bonus, not essential

Why apply

• Exposure to senior leadership and the inner workings of a major listed retailer
• A supportive EA team and clear structure around you
• A great step up for an EA ready to support an executive at this level

Apply now or reach out to Jayde Rosen at JIVARO for a confidential conversation ************************