Personal Assistant
- Provide high-level administrative support to the director.
- Manage email correspondence and scheduling.
- Assist with CRM administration and sales documentation.
Temporary ongoing part-time Personal Assistant role available!
Your new company
Hays are partnered with an Australian-owned company with a long-standing focus on embedded computing for defence, aerospace and demanding industrial applications. They are seeking a personal assistant to provide support to their director in a busy, fast-paced assignment!
Your new role
Reporting to the director, you will serve as a dedicated Personal Assistant, providing high-level administrative support assisting with email management, scheduling, CRM administration, sales support, and general business operations.
Key ResponsibilitiesEmail & Diary Management
- Monitor and manage a high volume of emails
- Prioritise correspondence and flag urgent matters
- Coordinate meetings, appointments, and schedules
- Assist with drafting and managing responses
- Provide ongoing email oversight to ensure continuity and responsiveness
CRM Administration & Mail-Outs
- Accurately maintain and update customer information within Daylite CRM
- Ensure CRM records remain up to date and complete
- Support mail-out campaigns and customer communications
- Follow established CRM processes and procedures
Invoices, Expenses & Filing
- Complete monthly expense processing
- Assist with invoice checking and administration
- Maintain organised electronic and physical filing systems
- Ensure records are accurate, accessible, and compliant
Quotes & Sales Administration
- Prepare customer quotes following training
- Assist with sales documentation and supporting administration
- Review invoices and supporting sales records
- Provide administrative support throughout the sales process
What you'll need to succeed
Previous experience in a Personal Assistant, Executive Assistant, or Senior Administrative roleA high level of professionalism, maturity, and discretionExceptional organisational and time management skillsStrong written and verbal communication abilitiesHigh attention to detail and accuracyStrong Microsoft Office skillsConfidence using LinkedIn in a professional business environmentThe ability to learn new systems and processes quicklyA proactive, self-motivated approach to workA Police check and NDA will need to be completed prior to commencementWhat you'll get in return
iPhone and Mac for use during the assignmentParking on site based in Cannon HillSupport and training in Daylite CRM and internal systemsFlexible part-time hours - 4 days a week | 4-5 hours a dayAttractive hourly rate of $40/hr + SuperWhat you need to do now
If you're interested in hearing more, click 'Apply Now' to forward an up-to-date copy of your CV to Rearne.Hughes@hays.com.au, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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