Event Manager

The Company:

A growing conference and incentive business based in Sydney is looking for an experienced Event Manager to join their events team. The agency delivers a diverse portfolio of corporate events and programs including conferences, incentive travel, gala awards, roadshows, group travel and other tailored event experiences. Working with well known corporate clients, this is a great opportunity for an Event Manager who enjoys taking ownership of projects, building strong client relationships and working across both event delivery and travel logistics.

Position Terms:

• Full Time Permanent Role
• Sydney based position
• Hybrid working environment
• Salary: $80,000 to $100,000 plus super
• Domestic and international travel required
• Some out of hours work required around event delivery

The Role:

The Event Manager will be responsible for the end to end management of a portfolio of corporate events and programs, taking ownership of projects from initial brief and budgeting through to onsite delivery and post event reporting.
This is a hands on client and delivery role where you will manage your own events while also supporting senior team members across larger and more complex programs. You will work across client management, event logistics, venues, budgets, delegate travel, suppliers and onsite delivery while also providing guidance to Event Coordinators and Event Assistants.

Key responsibilities will include:

• Manage a portfolio of corporate events and programs from brief through to delivery.
• Act as the day to day contact for allocated clients.
• Build trusted and long term client relationships.
• Understand client objectives and translate them into event concepts and delivery plans.
• Prepare creative and logistics proposals and client presentations.
• Identify opportunities to grow existing client relationships and secure repeat business.
• Manage the full event lifecycle including planning, execution and post event reporting.
• Lead venue sourcing and supplier management.
• Develop event programs, run sheets and production schedules.
• Manage risk and contingency planning.
• Coordinate delegate travel, accommodation and transfers.
• Oversee onsite logistics and event operations.
• Direct suppliers, production crews and internal event teams onsite.
• Resolve event issues quickly and confidently.
• Build and manage event budgets.
• Track costs, margins and overall event profitability.
• Prepare quotes and cost estimates.
• Manage variations, purchase orders, invoicing and final reconciliations.
• Negotiate venue and supplier contracts.
• Manage multiple concurrent events and allocate resources effectively.
• Mentor and support Event Coordinators and Event Assistants.
• Review team work and provide practical feedback and guidance.
• Build strong relationships with venues, production partners, destination management companies, entertainers and suppliers.
• Manage delegate registration, communications and reporting through event management platforms.
• Maintain accurate project documentation, timelines and databases.
• Prepare post event reports, feedback analysis and client recommendations.
• Contribute ideas to improve event processes, templates and delivery standards.

The Candidate:

The successful candidate will have solid Event Management experience and be comfortable taking ownership of corporate events from planning through to onsite delivery. You will be confident managing clients, suppliers and event budgets while balancing multiple projects and deadlines at the same time.
Previous experience within an events agency, conference organiser, incentive travel business or MICE environment would be highly regarded.

The successful candidate will also have:

• Proven experience delivering corporate events and conference programs.
• Strong client relationship and stakeholder management skills.
• Experience managing events from brief through to onsite delivery.
• Strong event budget management and financial reconciliation skills.
• Experience negotiating with venues and suppliers.
• Strong knowledge of event logistics and production.
• Experience coordinating delegate travel and accommodation.
• An understanding of the MICE industry.
• Experience with event registration and management platforms.
• EventsAir experience would be highly regarded.
• Strong project management and organisational skills.
• The ability to manage multiple events simultaneously.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Confidence working with senior corporate stakeholders.
• Strong commercial awareness.
• A proactive and solutions focused approach.
• The ability to remain calm and make decisions under pressure.
• Experience mentoring junior event professionals would be advantageous.
• Flexibility to travel domestically and internationally.
• A genuine passion for events, travel and delivering exceptional client experiences.

For more information regarding event positions follow us:
LinkedIn: Apex Event Recruitment
Facebook: Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website: www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.