APS6 Secretariat Officer

Job Description

Position: APS6 Secretariat Officer
Location: Canberra, ACT
Start date: January 2027
Duration: Approx. 5 months with potential to extend
Pay rate: $63.93 – $72.07 per hour plus 12% super
Security requirements: Australian Citizenship and an active NV1 Security Clearance at time of application

Overview:

SOS Recruitment is seeking an experienced APS6 Secretariat Officer to join a Federal Government agency in Canberra, providing high-level secretariat and administrative support to senior governance committees and forums.

The successful candidate will be responsible for coordinating committee meetings, preparing agendas and meeting documentation, recording minutes, maintaining action registers and ensuring timely follow-up of meeting outcomes. Working within a busy and collaborative team, the APS6 Secretariat Officer will liaise with a range of stakeholders, manage competing priorities and ensure governance activities are delivered efficiently and to a high standard.

This is an excellent opportunity for an experienced secretariat professional to contribute to significant government programs and gain exposure to complex governance and decision-making processes.

Responsibilities:

• Coordinate and manage committee meetings, including scheduling, venue bookings, attendance tracking and distribution of meeting materials.

• Prepare, format and quality-assure meeting agendas, papers, minutes and action registers.

• Provide end-to-end secretariat support for senior committees, board meetings and associated governance forums.

• Liaise with internal and external stakeholders to coordinate and collate meeting papers and submissions.

• Maintain accurate records, filing systems and document repositories to support governance and reporting requirements.

• Monitor, track and follow up on meeting actions, decisions and outcomes to ensure accountability and timely completion.

• Plan and coordinate upcoming meeting cycles, preparing documentation and templates in advance to meet deadlines.

• Identify and implement improvements to administrative processes, documentation and meeting coordination practices.

Experience/Requirements:

• Demonstrated experience providing secretariat or administrative support to senior committees, boards or governance forums.

• Strong experience preparing meeting agendas, taking accurate minutes and maintaining action registers.

• Excellent organisational and time management skills, with the ability to manage competing priorities and meet strict deadlines.

• Strong written and verbal communication skills, with excellent attention to detail.

• Demonstrated ability to coordinate and engage effectively with senior stakeholders.

• Proficiency in Microsoft Office applications and electronic document management systems.

• Previous experience working within a Federal Government or Defence environment will be highly regarded.

• Familiarity with government governance processes, writing standards and document formatting requirements will be advantageous.

• Knowledge of Defence programs, projects or capability management frameworks will be highly regarded.

• Must hold an active NV1 Security Clearance.

Apply now or contact SOS Recruitment on 6260 8888 for a confidential discussion.

PLEASE NOTE: Applications for this role will close on 30 November 2026. If your application is received after this date, we’ll be happy to keep your CV on file for similar opportunities that may come up. We encourage you to apply even if the closing date has passed.

SOS Recruitment is committed to workplace diversity and equity in employment. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, women, people with family responsibilities, and individuals from diverse cultural, linguistic, religious and LGBTIQ backgrounds.