Admin Assistant

Exciting Opportunity for an Admin Assistant within the Medical Manufacturing Industry

Your new company

Join a well-established and growing organisation operating within the Medical Manufacturing Industry, this business plays a vital role in supporting healthcare professionals across Australia. Due to continued growth, they are seeking a highly organised and proactive General Administration Assistant to become an integral part of their team.

Please note : you must be an Australian citizen or have PR to apply for this role.

Your new role

This is a varied and fast-paced position where no two days will look the same. Acting as the backbone of the office, you will provide administrative support across multiple areas of the business, including operations, customer service, service administration, sales support, marketing, and general office coordination.

Key responsibilities will include:

• Managing incoming calls, emails and business correspondence
• Coordinating customer enquiries and supplier communications
• Preparing quotations, reports, presentations and business documentation
• Scheduling meetings, appointments, travel and company events
• Supporting service bookings, customer follow-ups and service records
• Assisting with sales administration, order processing and CRM maintenance
• Processing purchase orders, invoices and administrative financial tasks
• Coordinating freight, courier bookings and delivery tracking
• Supporting marketing initiatives, social media updates and company communications
• Maintaining accurate records, documentation and compliance registers
• Providing general office support to management and wider business teams

What you'll need to succeed

To be successful in this role, you will be a confident and adaptable administrator who enjoys supporting a variety of business functions and building strong relationships with internal and external stakeholders.

You will bring:

• Previous experience in administration, office support or customer service
• Excellent communication and interpersonal skills
• Strong organisational and time-management abilities
• High attention to detail and accuracy
• The ability to multitask and prioritise competing deadlines
• Intermediate Microsoft Office skills including Word, Excel and Outlook
• A proactive attitude and willingness to assist wherever needed

Highly regarded:

• Experience within the medical industry, healthcare, distribution, or technical services
• Exposure to ERP systems such as Microsoft Business Central
• Experience with CRM systems and sales or service administration
• Marketing or social media administration exposure

What you'll get in return

• Opportunity to join a growing and stable organisation
• Diverse and varied role with long-term career development opportunities
• Supportive and collaborative team culture
• Exposure to multiple areas of the business
• Ongoing training and professional development
• Convenient office-based environment with modern facilities

What you need to do now

If you're a motivated administrator looking for a varied role where you can make a genuine impact, click apply now, or send Nicole.kelly@hays.com.au your updated resume.

#3010625