Office Manager

About Us

APHC PTY LTD is a dynamic and established enterprise specializing in international trade. Based in SA, we are committed to providing high-quality solutions to our global and domestic clients. As we continue to scale our operations, we are seeking a highly skilled and professional Office Manager to ensure the seamless functioning of our administrative and financial operations.

Role Summary

We are seeking an experienced Office Manager to oversee the administrative, financial, and operational functions of our business. The successful candidate will play a pivotal role in managing daily office operations, optimizing business processes, and ensuring compliance with Australian standards. This position requires a professional with a strong background in accounting and administrative management, capable of overseeing resources, personnel, and office infrastructure to support our trade activities.

Key Responsibilities

· Office Operations & Service Planning: Contribute to the strategic planning and review of office administrative services. Set priorities, establish office service standards, and oversee daily operations to ensure high-level efficiency in our fast-paced international trade environment.

· Financial & Records Management: Manage the company’s office accounts and financial records, including accounts payable/receivable, reconciliations, and reporting. Maintain robust document filing systems to support international trade compliance and audit requirements.

· Personnel & Resource Coordination: Coordinate personnel activities, including training, performance monitoring, and supervision of administrative staff. Allocate human resources, office space, and specialized equipment effectively to maximize team productivity.

· Compliance & Regulatory Adherence: Ensure all office activities and administrative processes strictly comply with Australian government legislation, company policies, and Workplace Health and Safety (WHS) regulations.

· Stakeholder Liaison: Act as a central point of contact, liaising with professionals, external service providers, and business partners to coordinate business activities and resolve operational problems promptly.

· Facilities Management: Oversee the maintenance of physical office facilities and equipment to provide a safe and professional workspace.

Job Requirements

· Education: Diploma or higher qualification in Business Administration, Accounting, or a closely related business discipline.

· Experience: Minimum of 5 years of proven full-time experience as an Office Manager or in a highly responsible administrative role.

· Accounting Proficiency: Demonstrated ability to manage bookkeeping, accounts, and financial reporting processes.

· Compliance Knowledge: Comprehensive understanding of Australian workplace health and safety (WHS) regulations and administrative compliance.

· Language Skills: Excellent verbal and written communication skills in English.

· Technical Skills: High level of proficiency in MS Office suite (Word, Excel) and accounting software (e.g., Xero, MYOB).

· Attributes: Strong organizational skills, leadership ability, problem-solving mindset, and a high level of professional integrity.

What We Offer

Remuneration: Highly competitive Base Salary of $83,000.00 AUD per annum plus statutory Superannuation Guarantee contributions.

Employment Type: Permanent, Full-Time position (38.0 hours per week).

Work Schedule: Standard business hours from Monday to Friday, 9:00 am to 5:00 pm.

Environment: A supportive and collaborative work environment located in SA.