Executive Team Assistant - Trading Floor - 12-month initial contract

Sydney
Investment Banking
Contract or Temporary

Our client, a leading global investment bank, is seeking an experienced Team Assistant to provide high-level support to their Equity Trading teams on the fast-paced trading floor.

The role is based in Sydney on the trading floor, working for Institutional Equities team.The role is extremely multi-faceted and we are looking for a candidate with high levels of professionalism, great time management and the ability to work in a high pressure environment. They will also be able to work both autonomously and as part of a team.

This role is to provide diverse, advanced and confidential administrative support to their Institutional Equities Division (IED). This comprised of the Head of IED Australia and 35 bankers (Research Sales, Sales Traders, Prime Brokerage, Derivatives Trading and SWAPS team)

The ideal candidates will have around 4+ years relevant assistant experience, ideally coming from Investment Bank, Funds Management or similar trading financial services firms

The role will be based in the office on the trading floor 5 days a week and will require a 7-7.30am start each day

Key Competencies
• Excellent time management
• Extensive diary meeting management in Outlook
• Expense AMEX reimbursements via Concur System
• Liaising with reception/ concierge staff for meeting room bookings and catering
• Busy phone coverage and screening
• Detailed domestic/international travel bookings and obtaining appropriate approvals
• Coordinating conference calls in different timezones
• Booking restaurants for client lunches/functions
• Putting together internal and also external client presentations in Microsoft office
• Advanced in Microsoft Word, Excel and PowerPoint as well virtual meeting systems (zoom)
• Looking after meeting schedules for Senior individuals that visit the Sydney office
• Maintaining the teams compulsory training register
• Updating CRM system and client research requests

Qualifications / Experience Required
• 4+ years Similar experience in previous roles
• Superior communication skills, both written and verbal
• Strong Microsoft PowerPoint skills
• An ability to work autonomously and as a key member of a group