Administrative Support Coordinator
- Oversee and coordinate administrative and corporate support functions.
- Provide high-level support to senior management on organisational matters.
- Develop and implement administrative policies and operational procedures.
About Green Seed Care
Green Seed Care Pty Ltd, trading as Green Seed Care, is a NSW-based registered NDIS provider committed to delivering high-quality, person-centred support services to individuals with diverse support needs. The organisation provides a range of services, including daily living assistance, community participation, transport support, employment and education access, life skills development, and shared living support. We are committed to maintaining professional service standards, effective operational management, regulatory compliance, and a supportive working environment for our participants, employees, and stakeholders.
Position
Administrative Support Coordinator
Full-time Position
Salary: $ 80,000- $ 85,000 per year
About the Role
Green Seed Care is seeking an experienced and motivated Administrative Support Coordinator to oversee and coordinate the organisation's administrative and corporate support functions. The successful candidate will play an important role in planning, organising, directing, and coordinating administrative operations, ensuring the effective utilisation of organisational resources and the smooth delivery of business support services. Working closely with senior management, the position will contribute to strategic planning, administrative policy development, workforce coordination, financial administration, resource management, and operational improvements across the organisation.
Key Responsibilities
- Planning, organising, directing, and coordinating the overall administrative and corporate support functions of the organisation to ensure efficient business operations.
- Providing high-level administrative, strategic planning, and operational support to senior management on matters relating to organisational administration, workforce management, financial planning, and business operations.
- Developing, reviewing, and implementing administrative policies, operational procedures, and internal guidelines to improve organisational efficiency and maintain consistent business practices.
- Managing and coordinating the organisation's administrative, financial, physical, and human resources to ensure effective allocation and utilisation of available resources.
- Overseeing administrative budgets, expenditure monitoring, financial records, and resource planning, and providing relevant information to support financial reporting and budget preparation.
- Coordinating recruitment administration, staff allocation, workforce records, performance monitoring, and administrative personnel development in consultation with senior management.
- Monitoring organisational administrative activities, identifying operational inefficiencies, and implementing appropriate improvements to enhance service delivery and internal processes.
- Analysing complex administrative and resource management issues, preparing management reports, correspondence, submissions, and recommendations to support organisational decision-making.
- Overseeing office facilities, equipment, procurement arrangements, information management systems, and administrative support services to maintain effective workplace operations.
- Establishing and monitoring administrative controls, documentation standards, reporting procedures, and compliance processes in accordance with applicable organisational and regulatory requirements.
- Coordinating communication and administrative arrangements with external stakeholders, service providers, suppliers, government agencies, and business partners.
- Representing the organisation in relevant business meetings, stakeholder discussions, and professional forums, and communicating organisational policies, procedures, and administrative initiatives.
Skills and Experience
To be successful in this position, you will ideally have:
- A bachelor's degree in Business Administration, Business Management, Organisation Management, or a related discipline.
- Demonstrated experience in corporate administration, business services management, or organisational support operations.
- Experience coordinating administrative functions, financial resources, workforce activities, and operational procedures.
- Strong leadership, organisational, strategic planning, and problem-solving capabilities.
- Knowledge of business administration, budgeting, resource allocation, and organisational compliance.
- Excellent written and verbal communication skills, with the ability to liaise effectively with management and external stakeholders.
- Proficiency in Microsoft Office applications and administrative management systems.
- The ability to manage competing priorities, maintain accurate records, and improve organisational processes.
- Experience in the NDIS, healthcare, disability support, or community services sector will be highly regarded.
What We Offer
- Competitive salary package plus superannuation.
- Full-time, permanent employment opportunity.
- Professional and supportive working environment.
- Opportunities for professional development and career progression.
- An opportunity to contribute to the growth and operational development of a registered NDIS provider.
How to Apply
If you have the relevant experience, leadership capabilities, and administrative management skills, we encourage you to submit your application.
Join Green Seed Care and contribute to building effective, accountable, and high-quality NDIS support services.
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